FOI Publication Scheme

Freedom of Information Publication Scheme

This publication scheme commits Cirrus Primary Academy Trust to make information from the Trust and from its academies available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the Trust. Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner.

The scheme commits Cirrus Primary Academy Trust:

•    To publish proactively or otherwise make available as a matter of routine, information, including environmental information, which is held by the Trust and falls within the classifications below.
•    To specify the information which is held by the Trust and falls within the classifications below.
•    To publish proactively or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
•    To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
•    To review and update on a regular basis the information the Trust makes available under this scheme.
•    To produce a schedule of any fees charged for access to information which is made proactively available.
•    To make this publication scheme available to the public.

 

Classes of Information

Who we are and what we do

Organisational information, locations and contacts, constitutional and legal governance.

What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

What our priorities are and how we are doing

Strategy and performance information, plans, assessments, inspections and reviews.

How we make decisions

Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.

Our policies and procedures

Current written protocols for delivering our functions and responsibilities.

Lists and Registers

Information held in registers required by law and other lists and registers relating to the functions of the Trust.

The Services we Offer

Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

The classes of information will not generally include:

•    Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
•    Information in draft form.
•    Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

 

The method by which information published under this scheme will be made available

The Trust will indicate clearly to the public what information is covered by this scheme and how it can be obtained.

Where it is within the capability of the Trust, information will be provided on each academy’s website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, the Trust will indicate how information can be obtained by other means and provide it by those means.

In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.
Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

 

Charges which may be made for information published under this scheme

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the Trust for routinely published material will be justified and transparent and kept to a minimum.

Material which is published and accessed on a website will be provided free of charge.

Charges may be made for information subject to a charging regime specified by Parliament.

Charges may be made for actual disbursements incurred such as:

•    photocopying
•    postage and packaging
•    the costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

 

Written Requests

Information held by the Trust that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

 

Contact Details

If you require a paper version of any information, or want to ask whether information is available, please contact the Trust directly by telephone, email or letter. Contact details are set out below, or you can visit the Trust’s website (www.cirrustrust.uk)

Telephone 020 8642 5138        email contact at cirrustrust.uk
Registered address:         

Cirrus Primary Academy Trust
Avenue Primary Academy
Avenue Road
Sutton
SM2 6JE

To help us process requests quickly, any correspondence should be clearly marked ‘Publication Scheme Request’.

 

Monitoring, evaluation and review

The Trust Board will review this Scheme at least every four years and assess its implementation and effectiveness.

 

Freedom of Information
Guide to information available from the Trust and academies within Cirrus Primary Academy Trust under the publication scheme

Information to be published

How the information can be obtained

Charge

Who we are and what we do

(Organisational information, structures, locations and contacts)

 

This will be current information only

 

Academy Funding Agreement

Each academy’s website – Information – link to DfE Performance Tables

No charge

Academy Order (if applicable)

Each academy’s website – Information

No charge

School staff and structure  – names of key personnel

Each academy’s website

No charge

Governing board – names and contact details of the governors and the basis of their appointment

Each academy’s website

No charge

School session times, term dates and holidays

Each academy’s website

No charge

Location and contact information – address, telephone number and website

Each academy’s website

No charge

Contact details for the Principal and the Governing Body

Each academy’s website

No charge

School Prospectus

Each academy’s website

No charge

Key Stage results

Each academy’s website – Information – link to DfE Performance Tables

No charge

What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

 

This should be a minimum of current and the previous two years financial years (accounts that have been filed with the Charity Commission and Companies House).

 

Annual budget plan and financial statements

Hard copy

Schedule of Charges

Capital funding – details of capital funding allocated to the school along with information on related building projects and other capital projects

Hard copy

Schedule of Charges

Additional funding – Income generation schemes and other sources of funding.

Hard copy

Schedule of Charges

Procurement and contracts – details of procedures used for the acquisition of goods and services. Details of contracts that have gone through a formal tendering process.

Hard copy

Schedule of Charges

Staffing and grading structure

Each academy’s website

No charge

Pay policy – a statement of the Academy’s policy on procedures regarding teachers’ pay.

Each academy’s website

No charge

Governors’ allowances – Details of allowances and expenses that can be claimed or incurred.

Hard copy

Schedule of Charges

What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 

Current information should be published.

 

School profile

  • Government supplied performance data
  • OFSTED report – summary and full report

 

Each academy’s website

Hard Copy

No charge

Schedule of Charges

Performance management information

Hard copy

Schedule of Charges

Academy’s future plans – any major proposals on safeguarding and promoting the welfare of children.

Hard copy

Schedule of Charges

Child protection – policies and procedures on safeguarding and promoting the welfare of children.

Each academy’s website

No charge

How we make decisions

(Decision making processes and records of decisions)

 

Current and previous three years as a minimum

 

Admissions policy - arrangements and procedures and right of appeal – include information on application numbers and number of successful applicants by each oversubscription criteria.

Each academy’s website

No charge

Governing body meeting agendas, papers and minutes – information that is properly considered to be private will be excluded.

Hard copy

Schedule of Charges

Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

 

Current information only

 

School policies including:

  • Charging and remissions policy
  • Health and Safety and risk assessment
  • Complaints procedure
  • Staff conduct policy
  • Discipline and grievance policies
  • Pay policy
  • Staffing structure implementation plan
  • Information request handling policy
  • Staff recruitment policies

Each academy’s website

Hard Copy

No charge

Schedule of Charges

Pupil and curriculum policies, including:

  • Home-school agreement
  • Curriculum
  • Sex education
  • Special education needs
  • Accessibility
  • Race equality
  • Collective worship
  • Careers education
  • Pupil discipline

Each academy’s website

Hard Copy

No charge

Schedule of Charges

Records management and personal data policies

·       Information security

·       Records retention

·       Destruction and archive policies

·       Data Protection policies

Each academy’s website

Hard Copy

No charge

Schedule of Charges

Equality and diversity

(Policies, schemes, statements, procedures and guidelines relating to equal opportunities)

·       Policies and procedures for the recruitment of staff – details of vacancies should be included

Each academy’s website

Hard Copy

No charge

Schedule of Charges

Charging regimes and policies

This should include details of any statutory charging regimes.  Charging policies should include details of charges made for information routinely published.  They should clearly state what costs are to be recovered, the basis on which they are made and how they are calculated.

Each academy’s website

No charge

Lists and Registers

 

Currently maintained lists and registers only

 

Curriculum circulars and statutory instruments

Hard copy

Schedule of Charges

Disclosure logs

Hard copy

Schedule of Charges

Asset register

Hard copy

Schedule of Charges

Any information the Academy is currently legally required to hold in publicly available registers

Hard copy

Schedule of Charges

The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

 

Current information only

 

Extra-curricular activities

Each academy’s website

No charge

Out of school clubs

Each academy’s website

No charge

School publications

Each academy’s website

No charge

Services for which the Academy is entitled to recover a fee, together with those fees

Each academy’s website

No charge

Leaflets, booklets and newsletters

Each academy’s website

No charge

 

Website Information

All information provided on this website and on our blogs is provided in good faith, and occasionally information may become out of date. We celebrate the successes of our pupils and staff, and include images of them on our website, adhering to our eSafety policy. If a parent requests an image to be removed from the site, we will do this without delay.

Cirrus Primary Academy Trust is committed to safeguarding children.